Pearl Beach Memorial Community Hall

The Pearl Beach Community Hall is a unique Central Coast venue with a rich 70-year history. A short 90 min drive from Sydney in the beautiful beachside village of Pearl Beach, home to the award-winning Pearls on the Beach restaurant, Crommelin Native Arboretum, gorgeous Ocean Pool and great Cafe.

Its spacious interior offers an elevated stage complete with the tables and chairs to support the seated capacity of 100 people, original polished wood floors, a commercial kitchen, a dedicated wall hanging system for art and high ceilings. The acoustics are excellent for drama and music events.

This versatile space also has a verandah and open backyard that can be included in the hire. Pearl Beach Community Hall is a wonderfully historic blank canvas for guests wanting to plan and create their perfect occasion – wedding, anniversary, birthday, or art show.

To book the hall, please check availability by clicking here “calendar” then fill out our Hall Booking Request Form

Entry to the hall will be according to relevant COVID19 health regulations

Capacity

Floor area is 149 square metres (approx 17.8 x 8.2 m but not an actual rectangle, see floor plan on the last page of the Hall Hire Information Pack) .

For a seated function the maximum number of people of 100 is optimal. Sufficient chairs are available to meet the seating capacity. The limit for stand-up functions is 120 people. The back deck has a capacity of 30 people seated and 50 people standing.

There are 20 rectangular tables that each seat 8 people. Alternatively, there are 12 round tables that can seat 8 or 9 people. For the rectangular tables, there are 10 white commercial heavy quality tablecloths available for hire for $240. The fee of $24 per tablecloth covers the cost of dry cleaning. If the hirer wants to use the round tables, they can order tablecloths from OZONE (info@ozoneexpress.com.au/02 4322 6854) or Coastal Linen (service@coastallaundries.com.au 02 7229 1896), who will deliver them to the hall, and collect them when used.

COVID capacity: The following applies if health regulations are re-introduced. 1 person per 4 square metres = 37 people (seated or standing) and 10 on the back deck. 1 person per 2 square metres = 74 people (seated or standing) and 20 on the back deck.

Features

Polished floorboards, large industrial ceiling fans, basic piano, gas heaters, male, female and unisex disabled toilets, Bluetooth sound system. Wall hanging system for art shows, displaying of pictures. There is also a large covered deck and an outside garden area.

Stage

There is a 5m x 2.8m stage set up at the end of the Hall near the kitchen. It is flexible, consisting of a few pieces plus steps. The stage can also be removed altogether. Hirers are not to move or change the configuration of the stage unless prior arrangements are made. A representative of the PBPA will assist with moving the stage. If you need to move or remove the stage then there is an additional fee of $100.

Audio Visual Equipment

A Bluetooth sound system is standard and you can pair your phone with it. There is the opportunity for the use of 2 microphones and a PA system. This needs to be arranged with a representative of the PBPA. There is an additional charge of $150 to use the microphones. There is an NBN connection. The password can be supplied when you receive the key to the hall.

Kitchen

The hall has a fully equipped commercial kitchen with an electric oven and gas stovetop. Other amenities in the kitchen include a microwave, dishwasher, and refrigerator. There is a continuous hot water machine and coffee/teapots. Utensils, crockery and cutlery to cater for 100 people. 100 water glasses & wine glasses, plus 12 large water jugs. If the kitchen is required for a Commercial single hire (private function or wedding) then an additional fee of $200 applies.

Accessibility – Ramp access and a unisex disability access toilet

Fees

1 November 2023 – 30th June 2024 (Rates are subject to change at the beginning of the financial year)

Hourly Rate	$60 (minimum of 2 hours per booking) This applies to set up and pack up as well which preferably will be on the same day. $800 weekend hire from 5pm Friday to Sunday 10:00am
Commercial Kitchen	No extra charge
Tablecloths	Can be hired from Ozone or Coastal Linen. For information about Ozone see their website https://www.ozoneexpress.com.au/. Contact by phone 02 4323 6692 or email info@ozoneexpress.com.au. For information about Coastal Linen see their website https://www.coastallaundries.com.au/. Contact by phone 02 7229 1896 or email service@coastallaundries.com.au
Stage Handling	$100
Piano – may be used but not moved	No charge
Bluetooth	No charge
Microphones (2) plus one stand	$150 per day
Projector (You must provide your own laptop) PBPA to set up	Included in microphone charge
Picture wall display system	$100 per day
Bond	$500

Discounts

Pearl Beach Community Activity/Initiative Eg, meetings for mah-jong, darts, craft, Aboriginal History Group, PBEG, Arboretum. Member memorial	Gold coin donation per attendee or $20 per session (unless a major event when NFP rate applies) Donation
50% discount on hourly rate for charity/NFP hire (Does not apply to extras such as Kitchen and Tablecloth usage)	Incorporated NFP organisation, unincorporated local NFP group, religious institutions (ATO defined)

Back-Up Venue

The Hall is available as a backup for outdoor functions in the event of bad weather. A non-refundable fee of $200 applies if the Hall is not used. Should the Hall be required then applicable hourly charges will apply (as outlined above) less the amount already paid. Please contact us on 0449 980 165 to advise use of your backup booking no later than 12 hours before to arrange access.

Bond

A bond of $500 is required for all bookings. The bond is to be paid 30 days prior to your booking via EFT to the PBPA Bank Account BSB: 633-000 Account No: 164913360. The bond will be refunded via EFT once the booking is completed. Include your bank account details when sending the bond receipt to treasurer@pearlbeachprogress.org.au.

Terms: Refundable bonds will be returned upon the premises being left in a satisfactory condition as determined by the Hall Admin Officer or representative of the PBPA. 50% of the bond will be deducted (along with the cost of breakages) if the Hall is not left in a clean condition. Costs associated with not meeting the Conditions of Hire may also be deducted from your Bond prior to refunding. The bond may also be forfeited or the refund reduced if the function goes overtime or if there is excessive noise and complaints have been made.

Recurring Commercial Hire

To hire the hall on a regular basis for commercial purposes the fee (eg Fitness or Yoga classes) is $30 for a minimum of 1.5 hours and $10 per half hour thereafter. Your booking may be cancelled if payment of fees is beyond 60 days in arrears. Regular hirers are requested to make bookings for the following financial year by 30 June of the preceding year. Bookings may be subject to cancellation or reschedule if Association events require the hall,. Hirers will be informed via email with at least one month’s notice. No recurring commercial bookings will be accepted for weekends.

Cancellations

Cancellation must be made in writing to hallhire@pearlbeachprogress.org.au

For bookings cancelled 30 days or more prior to the event, no cancellation fee will be charged and your deposit will be returned to you. Please include EFT details for the return of this deposit in your cancellation email.

Bookings that are cancelled less than 30 days prior to an event will incur a cancellation fee of 100% of the hire charges.

Bookings made within 30-days of the event that are then cancelled will also incur a cancellation fee of 100% of the hire charges.

If an event backup booking is cancelled the $200 deposit is not refunded.

If an event is rescheduled to be outside the 30 day cancellation period and is then cancelled there will be no refund.

Conditions of Hire

By renting this Hall you agree to the following code of conduct and hiring rules for all guests. Not following these conditions of hire may result in termination of permission to hire the hall.

The amenity of local residents must be protected. All loud noise and music must not disturb neighbours and must cease by closing. On Friday, Saturday or any day preceding a public holiday closing is 11:00 pm and the Hall must be vacated by 11:30 pm. On all other days, closing is 10 pm.

All hirers are responsible for the safe use of the Hall and the equipment in the Hall. Any instructions for the use of equipment must be observed and if uncertain seek assistance. Any damage must be reported to the Hall Admin Officer in person on Check Out or email to hallhire@pearlbeachprogress.org.au and a determination will be made whether there’s any impact on the bond.

All hirers are to leave the hall as they find it. Chairs and tables are to be disinfected and returned and the floor swept. The kitchen is cleaned and all items in the kitchen clean and put away.

The Hall is not to be used for the purpose of holding any activities that may be considered discriminatory or inappropriate.

Smoking is prohibited on the premises of the facility.

Your event must comply with the Hall COVID safety plan.